Officers' Responsibilities

President

The President shall: 
a. Serve as the chief executive officer of the Organization and shall, subject to the control of the Board, supervise the affairs of the Organization and the activities of the officers. The scope of the President's authority is limited. He or she shall have no governing authority in making policies or rules without the approval of the Board.
b. Perform all duties incident to his or her office and such other duties as may be required by these Bylaws or which may be prescribed from time to time by the Board.
c. Set the agenda and preside at all meetings of the Board and at all general membership meetings.
d. Act as liaison between the Organization and the CCHS administration.
e. Convene regularly scheduled Board meetings.
f. With the approval of the Board and the Band Director, appoint chairpersons of all committees. 
g. Be ex-officio a member of all committees except the nominating committee.
h. Keep the Vice President informed on all issues.
i. Prepare an end-of-year report to aid the incoming President.
j. Manage the Organization's internet domain and website (www.marchingcougars.org).
k. Perform additional duties as documented in the job description for the President, subject to modifications approved by the Board.

First Vice President

The First Vice President shall: 
a. In the absence of the President, perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on, the President.
b. Assist the president in the preservation of order during all meetings.
c. Organize and execute band trips and band camp, including the preparation, distribution and
collection of permission slips, medical forms required by MACS and any money due.
d. Shall be responsible for securing transportation of students, instructors and equipment for performances away from CCHS.
e. Prepare an end-of-year report to aid the incoming First Vice President.
f. Perform additional duties as documented in the job description for the First Vice President, subject to modifications approved by the Board.

Second Vice President

The Second Vice President shall:
a. Be the Chairperson of the Ways and Means Committee and will be responsible for the
operation of all recurring individual and booster fund raisers, and represent them to the Board. b. Be responsible for meeting the financial needs of the Organization as set forth in the budget. c. Keep detailed records of all fundraising projects.
d. Remit the bills, receipts, expense forecasts and proceeds for all Ways and Means events to the Treasurer in a timely fashion.
e. Prepare an end-of-year report to aid the incoming Second Vice President.
f. Perform additional duties as documented in the job description for the Second Vice President, subject to modifications approved by the Board.
g. Perform such duties as from time to time may be assigned by the President or the Board.

Secretary

The Secretary shall:
a. Keep the minutes of all meetings of the Organization and of the Board of Directors in one or more books provided for that purpose; submit minutes to all board members within four days of meetings for approval; and submit general meeting minutes to webmaster within one week of meetings for posting.
b. At regular and Board meetings present for approval the minutes of the previous meeting.
c. Maintain a record of the name and address of each member.
d. See that all notices are duly given in accordance with the provisions of these bylaws.
e. Conduct all official correspondence for the Organization, and file copies in the record books. 
f. Be the custodian of all Organization records for two years plus the current fiscal year.
g. At least every other month, and at the discretion of the President and/or the Board, prepare and present the Newsletter to the webmaster for posting and provide printed copies of the Newsletter to the principal of CCHS and any other persons as needed.
h. Oversee the Nominating committee, and provide any assistance requested.
i. Prepare an end-of-year report to aid the incoming Secretary.
j. Perform additional duties as documented in the job description for the Secretary, subject to modifications approved by the Board of Directors.

Treasurer

It shall be the duty of the Treasurer to:
a. Receive all income of the Organization from any source.
b. Be responsible for the disbursement of funds that have been authorized by the members and shall report in writing at the next regular meeting a report of all moneys received and disbursed during the previous calendar month.
c. Deposit all moneys as the membership directs pursuant to Article 7, Section 2 and record all such deposits in the Treasurer's book.
d. Keep an inventory of all records and property of the Organization, the same to contain, when possible, the date of purchase, and the amount paid for each article.
e. Prepare and maintain detailed records of deposits and disbursements within the General Fund, individual Student Accounts and Group Funds, including current cash flow statements with details of variances from the approved budget reported. Adjust cash flow forecasts for the current fiscal year as needed.
f. Collect Program Activity Fees as provided herein and report delinquencies in writing to the delinquent member and to the Band Director.
g. Turn over all records to an Audit committee when called on to do so and turn over all books and records on demand of the President, CCHS principal, MACS, or membership for audit or investigation.
h. Prepare such reports of the Organization's finances as may be required from time to time by the Board, CCHS or MACS.
i. Prepare and distribute to the Board the annual report at the close of the fiscal year. Prepare, in corroboration of the Board, the annual budget for the succeeding fiscal year, and present to the members for ratification during the September regular meeting. These duties shall remain the responsibility of the outgoing Treasurer even as the newly elected Treasurer begins to serve on the Board at the start of the new fiscal year.
j. In general, perform all duties incident to the office of Treasurer and such other duties as may be required by these Bylaws, or which may be assigned to him or her from time to time by the Board of Directors.
k. Prepare an end-of-year report to aid the incoming Treasurer.
I. Perform additional duties as documented in the job description for the Treasurer, subject to modifications approved by the Board of Directors.